Staffing Administrative Assistant
Details: Administrative Assistant Chicago, IL GENERAL PURPOSE: Support the Director of Strategic Accounts with Administrative functions. In addition, directly support our client with recruitment sourcing activities and management of contingent staffing processes. RESPONSIBILITIES/DUTIES: • Provide Administrative support to upper level management as primary function • Monitors Client requests for staffing to ensure that they clearly indicate key responsibilities, requirements, environmental conditions, compensation, etc.; utilizes defined operating procedures to demonstrate quality orientation, professionalism and capabilities; calculates bill and pay rates at appropriate levels, and utilizing guidelines as set forth in Client contract. • Creates and maintains all Associate, Client and work order computer files; responsible for consistent and timely input of Assignment and Supplier data into the appropriate technology. • Communicate with Staffing Suppliers to ensure they have all the information they need to conduct candidate searches • Process on-boarding paperwork of payroll workers that will be employed through our company • Treats candidates, Staffing Suppliers and co-workers with dignity and respect. • Ensures candidates are appropriately pre-screened in accordance with Client standards (testing, interviewing, reference checks, etc.); ensures that Staffing Suppliers are thoroughly orienting individuals, where applicable, relative to Client’s policies, procedures, etc.; ensures applicant records are coded appropriately and remain up to date. • Forwards applicant materials respecting any matters of confidentiality; follows-up with Client supervisory personnel and schedules interviews as appropriate; coordinates offers of temporary/regular employment as appropriate. • Communicate with client to ensure customer satisfaction with our onsite management services • Produces utilization, productivity and other reports for the Client end-user or Guidant Group Account Manager as requested; performs administrative support for Client end-user, as appropriate. • Carries out all responsibilities in an honest, ethical and professional manner. Basic Qualifications: • Minimum of 3 years of Administrative experience supporting upper level management • Minimum of HS Diploma Required • Proficient in MS Office required Additional Qualifications: • College Degree preferred • Professional communication abilities written, verbal and one-on-one • Direct client interfacing experience • Understanding of available labor market • Fieldglass experience a plus • Ability to analyze fairly complex data and develop sound recommendations and solutions • Able to communicate clearly, concisely and persuasively, via telephone, writing, one-on-one or in small groups • Excellent planning and organizing skills; able to “juggle” responsibilities effectively in a high volume, fast-paced service environment • Strong customer service skills and results orientation • Ability to interact effectively at all levels and across diverse cultures • Ability to be an effective team member and handle project leadership responsibility • Ability to adapt as the external environment and organization evolves • Confidence, maturity and interpersonal sensitivity
RESIDENCE MANAGER
Details: GENERAL SUMMARYThe Residence Manager coordinates, organizes and manages the residence, conveys clear understanding of program and agency philosophy to staff, and promotes appropriate working/living atmosphere within the home. The Residence Manager serves as a role model and advocate, ensures consumer safety, oversees proper maintenance and cleanliness of the residence; develops and implements Individual Habilitation Plans, and ensures training of adult living skills in a dignified and respectful manner. DUTIES AND RESPONSIBILITIES Executes and conveys to staff, agency and program policies and procedures. Trains all staff on the philosophy of Person Centered Planning and oversees implementation. Attends and participates in all mandatory trainings and on-going in-service trainings. Successfully completes AMAP certification and administers medications as prescribed by the doctor(s) to the consumers. Coordinates, organizes and manages the residence. Manages the home within budgetary guidelines. Manages the finances of the home and the consumers. Orients and trains new staff. Coordinates mandatory and on-going in-service trainings for all staff. Conducts staff meetings and individual supervision to obtain pertinent information to meet the needs of the consumer(s) and the home. Attends and participates actively in interdisciplinary team meetings. Encourages open communication among the staff. Advocates for the rights of the consumers. Maintains consumers’ specific information in a confidential manner. Provides adequate staff coverage. Assists consumers with their Adult Daily Living Skills (ADLS) i.e. bathing, dressing, brushing teeth, washing hair, cutting nails, shaving (as needed). Ensures proper documentation of all required paper work in a timely manner. Develops and implements Individual Habilitation Plans. Complies with health, safety and sanitation codes. Develops and implements systems to ensure proper day-to-day operation of the home (food, supplies, etc.). Assists in providing a clean, safe and homelike environment in the residence. Assists consumers to select, purchase, launder, mend and prepare appropriate clothing specific to weather, occasion, etc. Transports consumers as needed. Accompanies consumers on medical and other appointments as scheduled/needed, providing needed information to medical personnel and relay all information to the appropriate staff in the home/agency. Assists consumers to meet their religious obligations. Oversees recreational and community outings of the consumers choice. Cooperates with staff in other Developmental Disabilities Programs. Uses crisis intervention and calming techniques as needed. Manage, review, approve employee hours worked, and sign up new hires for e-time. Is required to be on call when not on duty, will have use of agency cell phone for this purpose.
Clinical Payments Administrator (Technical Assistant Grants & Contracts)
Details: We currently have an opening for a Clinical Payments Administrator (Technical Assistant Grants & Contracts) in Princeton, NJ. Generate investigator check requests and prepare cover letters for investigator payments Process and track site-related pass through expenses Communicate with investigator sites on status of payments Coordinate with Project Managers and Accounts Payable relating to site related payment issues Maintain excel spreadsheets utilized for investigator payments
Accounts Payable Clerk - Part-Time
Details: Data Entry in QuickBooks.Reconciles processed work by verifying entries and comparing system reports to balances.Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.Pays vendors by monitoring discount opportunities; verifying federal id numbers; scheduling and preparing checks; resolving purchase order, contract, invoice, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.Maintains accounting ledgers by verifying and posting account transactions.Verifies vendor accounts by reconciling monthly statements and related transactions.Protects organization's value by keeping information confidential.Updates job knowledge by participating in educational opportunities.Accomplishes accounting and organization mission by completing related results as needed.
Bookkeeper Assistant - Accounts Receivable / Collections Specialist
Details: SARA Companion Services, a Long Island based Homecare Agency is in search of a Collections Specialist. The Collections Specialist is responsible for managing collections efforts on all accounts receivable (AR) based on company aging requirements, and provides regular reports to management detailing collection efforts and key issues, as well as identifying high risk accounts. About SARA - SARA Companion Services has the top of the pick HHAs, CNAs and PCAs. We provides one-on-one companion care to the elderly, disabled or clients just needing assistance while recovering from surgery or unexpected illness in the comfort and safety of home. Our companions are trained to provide the best companion care available. We take pride in the high level of qualified and experienced caregivers who are part of the SARA team. We are serious in matching the compatible companion for each client as if this companion was made just for that client.
Benefits Protection/Data Entry
Details: Job Classification: Contract A well-established company in Waverly, IA is looking for a temporary benefits protection worker to assist with data entry. The position would start immediately and last for 2-3 months. College students looking for a summer job ideal, but not necessary.Applicants must: -have reliable transportation to and from Waverly, IA-have a very positive personality-be detail-oriented and able to multi-task-have Microsoft Office skills Join Aerotek Professional Services®. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
Cashier/Customer Service Representative
Details: The Don Jacobs Organization is a family-owned car dealership, proudly serving Central Kentucky since 1971. The Don Jacobs Organization prides itself on quality brands, exceptional value and customer service that is second to none. We currently have an opening for a Cashier/Customer Service Representative in our Paint and Body Shop. Work schedule is Monday-Friday 7:30 am – 5:30 pm, and one Saturday per month, 8:00 am – 1:00 pm. Qualifications: Experience providing exceptional customer service Strong work ethic Professional and dependable Excellent phone skills Extremely courteous Team player who is also motivated and self-directed Detail oriented with organization and follow-up skills Computer literacy Ability to juggle many tasks at once Must have a valid driver's license If you have the skills required, please e-mail your resume to . Don Jacobs is an Equal Opportunity Employer.
News Clerk
Details: News clerk The Burlington Free Press has an opening for a news clerk who will prepare information for online and print. This is a full-time job with a range of benefits. Candidates should have accurate and speedy typing skills, an orderly work pace, a helpful way with customers and should be organized. There are some administrative as well as archiving responsibilities. This is an active place to work with continuous deadlines for online and print. Please send a letter explaining your interest and a resume to Executive Editor Michael Townsend at
Administrative HR Assistant
Details: XMi Human Resource Solutions offers full service human resource outsourcing, payroll, tax and benefit administration and management to numerous organizations and businesses. We have a solid track record of success in building and maintaining strong business relations. We have been assisting clients for over 20 years and are committed to meeting or exceeding the needs of our clients. General Responsibilities and Duties: Assist the Division President and XMi HR Solutions Team with administration of the HR activities for the division, XMi affiliate companies and client companies Coordinate the various administrative, clerical and secretarial functions for the Division President Scheduling, coordinate & organizing appointment and activities for the Division President Liaison for the team with other divisions and affiliate companies Create, compose and prepare correspondence and presentations Create and update spreadsheets and assist with proposals Handle confidential and non-routine information and maintain employee records Performing human resource functions including, assisting in benefits administration, research of state tax issues, and other HR needs as required Gain an understanding of payroll processing and assist as required Filing and copying, and other administrative duties, as assigned
IP Litigation Secretary
Details: DC Law Firm has an immediate need for an IP Litigation Legal Secretary. The successful candidate will provide administrative and secretarial support to attorneys.
Meat Merchandising Assistant
Details: Associated Wholesale Grocers, Inc.The 2nd largest grocery wholesaler in the Country has an opening for an Assistant within our Meat Merchandising Department Position responsibilities include:This position is primarily responsible for the customer service, clerical duties and merchandising support for the Meat Merchandising department. The role and purpose of this position are to provide additional support as assigned for the Meat Merchandising Director, Buyers, Specialists and Retail members. This position handles writing handbills, processing incoming orders, changing orders, typing ads, publishing holiday booking sheets, assisting buyers with maintaining their items in the SCM system, and maintaining the file of store pre-book orders. This position is also responsible for responding to and resolving any problems with member stores or directing them to the appropriate buyer.
RESIDENTIAL SUPERVIOR
Details: GENERAL SUMMARYResponsible for the overall management and supervision of multiple Community Residences; conveys clear understanding of program and agency philosophy to staff and promotes appropriate working/living atmosphere within the home; serves as a role model and advocate; ensures consumer safety; oversees proper maintenance and cleanliness of the residence; develops and implements Restorative Services; ensures training of adult living skills in a dignified and respectful manner. DUTIES & RESPONSIBILITIES ESSENTIAL DUTIES Carry out the goals, objectives, and the Mission of the Agency. Familiar with and follows policies and procedures outlined in the Agency Personnel Manual and the department’s Procedure Manual. Oversee two community residence facilities and provide supervision of the assistant manager, Senior Residence Counselors, direct care staff and the day-to-day operation of the program and facilities. Responsible for implementing and monitoring budget Develop and facilitate the completion of restorative plans and ensure that quarterly reviews are done in a timely manner Ensure that staff completes all documentations such as progress notes, logs, restorative plans in a timely manner. Responsible for the timely and accurate approval of staff time in the timekeeping system. Responsible for fiscal matters in the residences, the implementation and monitoring of budgets. Participate in the interview and hiring process of staff Complete staff scheduling for the residences. Ensure proper and adequate staff coverage for the residences Ensure the recertification of consumer benefits. Contribute to the safety and therapeutic environment of the programs. Portray a positive role model for the consumers and appropriately advocates for their needs. Chairs weekly staff meeting and participate in treatment team meetings. Directs weekly house meetings with staff and residents. Orientate new staff and manages staff development and training for all staff. Provide weekly supervision of staff. Complete performance evaluation of all staff as outlined by personnel procedures. Responsible for the physical environment of the residence and ensures that the residence is maintained in a state of cleanliness and order. Ensure that health and safety standards are maintained. Responsible for communicating with outside community agencies and other departments regarding residents. Responsible for overseeing documentation of residents; i.e., all documentation is properly filled out and properly recorded in residents’ case records. Responsible for the proper management, disbursements and accounting of the program budget. Responsible for staff scheduling on a regular basis, as well as during days off, holidays, vacations, illness, etc. Responsible for the implementation of service plans by residence staff. Maintain the residence vehicle and vehicle log. Keep informed of current trends in the Mental Health Field. Attend Staff meetings as required by the Director. Supervise writing and maintaining documentation for special logs and incident reports.
Human Resources Coordinator
Details: Summary: The Human Resources Coordinator is responsible for assisting the Human Resources Generalist in completing HR functions for his/her particular location(s). Perform office reception duties - greet visitors & team members, answer telephones, monitor the flow of traffic within the office. Update new hires and separated team members - complete necessary paperwork, adhere to internal HR checklist, enter data into Oracle, create & label files as well as filing of paperwork. Serve as the alternate to the HR Generalist in completing E-Verify for all new hires. Review paperwork for input into Oracle - changes, address updates, tax information, etc. Track and file HR paperwork (i.e., team member handbook acknowledgement forms & other policy acknowledgment forms). Maintain personnel files. Schedule new hire orientation. Serve as the alternate instructor for new hire orientation. Perform FMLA tasks - meet with team members, provide information pertaining to FMLA, mail letters, hand out forms & related paperwork, act as a liason between departments, update the FMLA log and checklists and follow up as needed. Prepare and complete unemployment claims for submittal to the HR Generalist. Perform Workers Compensation tasks - review initial paperwork, meet with the team member and serve as the alternate for filing the claim with the insurance company. Perform routine audits of HR paperwork, files, I-9s, etc. Deliver company programs. Monitor adherence to company policies & procedures and local, state and federal laws. Maintain confidentiality of all personnel issues. Provide superior customer service in accordance witht he Company DRIven to Excellence standards. Consistently practice The Meaning of Yes(r) and maintain the highest standards of professionalism when interacting with fellow team members, management, owners, members and prospects. Operate office machinery (i.e., computer, copy machine, fax machine). Perform special projects and other duties as assigned.
Patient Services Representative
Details: Patient Services Representative Texas Oncology - Flower Mound has an exciting opportunity for a Patient Services Representative in Flower Mound, Texas. 40 hours per week.Scope: Under direct supervision, performs general business office functions that may include some or all of the following: billing and claim submissions; payment posting; insurance verification and eligibility; obtaining pre-authorization; counseling patients and families on insurance and payment issues; and account follow-up and payment resolution. As necessary, assists patients and families with obtaining community resources including, but not limited to, housing, transportation, and financial support. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards. Essential Duties & Responsibilities of Patient Services Representative includes: Ensures all insurance, demographic, and eligibility information is obtained from patients and entered into the system in an accurate and timely manner. Registers patients in the system as necessary. Collects and reviews all patient insurance information and completes insurance forms. Collects co-pays, deductibles and other out of pocket amounts at the time of visit. Confirms patient insurance verification and eligibility. Obtains pre-authorization of services and/or referrals. Assesses patient financial requirements and advises patients and families on insurance benefits, co-pays and financial obligations. Posts line items and adjustments to patient accounts. Balances receipts, reconciles daily work batches and prepares audit trail. Prepares deposits for bank as needed. Reviews Explanation of Benefits (EOB) for consistency. Submits files and processes all claims for payment. Researches and resolves claim delay issues. Resolves patient questions and complaints regarding insurance billing and adjusts accounts as necessary. Resubmits claims and processes all insurance/patient correspondence. Provides all documentation to expedite payment. Follows-up on assigned accounts. Uses collection techniques to keep accounts current including monitoring for delinquent payments. Sets-up financial arrangements with patients as necessary. As necessary, assists patients with researching and obtaining community resources including housing, transportation, drugs and pharmaceutical supplies, and financial resources.
Financial Aid Representative (PT)
Details: Vatterott Educational Centers has an excellent opportunity for a part-time Financial Aid Representative. This position is responsible for guiding students through the financial aid process and tracking financial aid activities while maintaining inter-departmental communication. In addition, the Financial Aid Representative is responsible for responding efficiently and timely to students’ financial needs. Specific responsibilities include:1. Assists students with the financial aid process by advising them on available financial aid: Explains to the student the amount and sources of aid, as well as how the eligibility is determined and disbursed. Advises students or rights and responsibilities pertaining to all sources of aid. Processes paperwork to ensure aid arrives as scheduled. 2. Actively communicates the status of the process with other departments. 3. Coordinates Title IV programs with other assistance that are not related-i.e. Veteran’s Benefits, scholarships. 4. Completes administrative duties and other projects as assigned.
Experienced Paralegal / Litigation Legal Assistant / Secretary / Law Office Support
Details: Dallas Law Firm seeks motivated, assertive, and experienced Paralegal / Legal Secretary / Law Office Support. Bachelor’s degree is required. Paralegal certificate is required. Seeking licensed paralegal with 7 or more years of law firm experience in litigation.The position requires a detail-oriented individual that is persistent yet able to make proper judgment calls about the best ways to proceed with various aspects of litigation, and other office support / management issues. Some computer applications used include Microsoft Word, Excel, internal data management systems, Outlook, Outlook Calendar, Trial Works, Accurint, Meta Records 8. The individual for this position will be assertive and able to work diligently in a sometimes demanding environment with acute time requirements for meeting deadlines. Working on weekends and evenings occurs at times, but is not frequent. Must be able to work as a team, be helpful, professional, polite, and take direction from supervising attorneys that are responsible for the litigation.The position involves supervising non-attorney staff.Mid-sized law firm with ability to grow in the position and help with improving management and workflow in the office to help optimize client care.
Part Time Admim Assistant
Details: An international marketer and distributor of agricultural products, animal feed and specialty chemicals and ingredients- a $3 billion business- company in the Agriculture industry's corporate office is seeking a PART TIME Administrative Assistant to handle all expense processing for C-level leadership. This role reports to the Executive Assistant to the CEO. The hours are 1-5 PM Monday- Friday, and this will be a Temp to Perm PART TIME position only. Please note, this role will NEVER transition to a full time, 40 hour a week position. We are looking for someone who prefers to work part time on a long term basis in an admin role out of the corporate office in Walnut Creek, CA.
Financial Counselor
Details: e CancerCare is one of the leading operators of outpatient cancer care centers in the nation. Our core focus includes building a best-in-class network of comprehensive cancer care facilities through partner acquisition, service-line conversion, and de novo development.e CancerCare operates multiple cancer care facilities across the country offering a variety of cancer imaging, chemotherapy, radiation therapy services and support services, all under one roof.We are a company committed to delivering quality care to each and every customer we serve, and quality care starts with exceptional associates.We are currently seeking a Financial Counselor to join our Community Cancer Center of North Florida Team in Gainesville, FL. To learn more about Community Cancer Center of North Florida visit www.cccnf.com.Job Purpose:The Financial Counselor will insure that all processes related to insurance eligibility and verification are performed in order to have an individual patient financial meeting to discuss financial responsibilities. This meeting will be held with each patient during the initial weeks of treatment and will result in the collection of patient due amounts in full or the establishment of a patient payment plan.Essential Functions:• Meet with patients to explain cost of treatment, insurance coverage, and patient financial responsibility.• Coordinate proper insurance verification information/documentation of patient's insurance, to be used to estimate the patient's financial responsibility.• Develop a standard estimate that includes CPT codes and standard units based on a normal course of treatment for the particular diagnosis, including allowable costs based on MD treatment plan, and script. • Responsible for monitoring and collecting the financial balances owed by our patients during their course of treatment.• The Financial Counselor must verify insurance benefits with patients and update company financial records accordingly.• Review the patient's services for diagnosis and appropriate insurance coverage.• Review all payment / financial options. (Financial hardships / Charity, Coordinating Medicaid applications w/ e , Special arrangement options, Payments plans, etc.).• Assist patients with questions regarding billing and insurance payments.• Develop a daily accounts receivable report that will be forwarded to the front office staff detailing the amount of money to collect from each patient.• Confirm demographic information; explain insurance benefits to patient, reviewing their financial responsibility, obtain necessary consent form signatures, including HIPAA policy.• Identify delinquent account balances in accordance with the patient's treatment plan or with ongoing account balances and make arrangements to meet with them prior to their visit to resolve balances due.• Ability to intervene in crisis situations - quickly and independently discerning financial interventions required - using sound analysis, professional judgment, ethical practice, and common sense.• Work closely with the Patient Navigator.• Regular attendance and punctuality.• Contributes to team effort by accomplishing related results as needed.• Ensures that all processing and reporting deadlines are consistently achieved.• Perform any other functions as required by management.
