Office Manager - Contract
Details: Ultimate Staffing has partnered with a leading technology provider to find experienced candidates for a contract Office Manager / Executive Admin in their Reno location. Our client is working on a government contracted project that is scheduled to last through the end of September 2013.This is a critical role that directly supports the CEO and serves as the primary daily interface with Construction personnel and various department managers. We are looking for high energy applicants who are able to work with little to no supervision and thrive in a fast-paced environment.Primary Responsibilities Maintain official and confidential records related to the project, meetings, correspondence, policies and procedures, scheduling and coordinating meetings. Compose correspondence in rough and final forms as well as using Microsoft Office programs to generate documents, reports, charts, and tables; responding to telephone inquiries and at times providing face to face customer assistance. Answer phone calls, prepare meeting materials, coordinate appointments and calendars for managers. Filing, composing a variety of business documents, reception and researching, compiling and summarizing data for reports Log all invoices, expense reports, and documents requiring CEO signature approval Tracking and ordering of office supplies and requests
Secretary / Administrative / Office Assistant
Details: As an Administrative Assistant, you will be responsible for performing a variety of administrative clerical function to include; managing calendars, answering phone calls, providing information and taking dictation. You will also be responsible for composing memos, transcribed notes and research /create presentations. The administrative Assistant will report to a manager or supervisor.Additional responsibilities of the Administrative Assistant will include: MAIL Generating reports using various MS office applications Providing support for multiple projects Preparing and monitoring invoices and expense reports
Part-Time Data Entry/Payment Processing In Scottsdale
Details: Client Services Representatives needed for part-time temporary investment payment processing positions starting July 15 for financial company in North Scottsdale. -Must be willing to work a flexible first shift schedule between Monday through Saturday, approximately 24 to 32 hours/week. Training provided.-Primary responsibility includes processing online account transactions such as investments from shareholders and brokers. -Must have ability to gather and assess information, read/interpret/process instructions from clients and maintain a high level of honesty and integrity.-Strong attention to details and high degree of accuracy.
CAREER TRANSITION SPECIALIST
Details: Function: Reports to the CTS Manager. Responsible for developing quality employment and other appropriate placement opportunities for Job Corps program participants. Duties and Responsibilities: Career Transition Specialist are the central point of contact with the graduates and former enrollees on their caseloads. Assists in quality placement efforts for all assigned students. Acts as a liaison with Center placement staff to place students prior to separation. Establishes personal contact with prospective area employers to expand job development efforts for employment opportunities. Conducts employment skills training classes on interviewing. Assists participants in focusing on their occupational preferences through interest/ability assessments. Arranges for job interviews for students. Provides job development services for specific, assigned occupational clusters. Assists students with transitional services, i.e., housing, transportation, personal services. Provides continuous follow-up with all terminated students. Encouraged to develop their caseloads into support groups. Connect the students on their caseload with the Job Corps Alumni Association Identify community resources that can bring added value to caseloads, both collectively and individually. Develops and monitors on-the-job training contracts. Maintains record of participant progress through employment skills training. Conducts at least ten on-site visits with employers each month. Maintains accountability of property, adheres to safety practices, and performs safety inspections in area of responsibility. Performs other duties as assigned.
Client Services Administrator - Mortgage - 9100B4ML
Details: LAST UPDATED: May 29, 2013Our client is a global financial services company and is seeking a quality Client Services Associate to be based in their Santa Ana offices.The ideal candidate will have 2-4 years experience working with mortgage loans in a document review, processing, funding or closing capacity. Knowledge of Excel and typing skills above 45WPM are also required. A 4 year degree is preferred but not required. You must have experience working in a fast paced environment where attention to detail, accuracy and efficiency are of high importance.Responsibilities for Client Services Associate include: Reviewing mortgage loan files for completion and accuracyUpdating loan files Data entry support for the loan servicing departmentResponding to requests and inquiry from client companies Serve as the liaison between the clients and other internal departmentsThis role is a temporary placement and is compensated at $17-18/hr. The hours for the position are 8am to 5pm Monday to Friday but requires the availability to work heavy overtime.
Receptionist/Admin Asst
Details: Pillar Communities is looking for a Receptionist/Administrative Assistant to work in our north Scottsdale corporate office. This position is responsible for answering the phone, greeting walk-in traffic and some general office duties. Accept incoming phone calls and direct them to appropriate personnel in a pleasant and efficient manner Achieve and maintain rapport with customers and strive to provide them with the best possible service and accommodation General office duties, including ordering of office supplies, filing, photocopying, and collating Some correspondence responsibilities on request Resolve resident questions/issues upon request Pillar Communities is dedicated to its employees and their personal and professional growth. Pillar strives to provide leadership and training opportunities for every individual to reach his/her respective goals.
Purchasing Clerk
Details: Job duties include, but are not limited to: Preparing or editing purchase orders from various departments. Checking stock supplies in inventory. Placing orders with suppliers or vendors and ensuring that documentation is in order, with terms and conditions being clear. Maintaining a filing system in the purchase department and updating appropriate records when required. Evaluating costs of purchasing from various suppliers to arrive at the best deal. Approving payment of bills. Inspecting consignments to verify if they are in order and as per agreed terms. Interacting with suppliers in case of delay in delivery of supplies, receipt of damaged or incorrect quantity of goods.
Guest Service Representative
Details: Guest Services Representative / Front Desk / Customer ServiceAssures highest possible level of guest satisfaction. Responsible for capturing sales through reservations and sales inquiries. Coordinates front office activities to assure that guest service standards are consistently met and optimum number of rooms are occupied. Guest Services Representative ESSENTIAL DUTIES AND RESPONSIBILITIES include the following: Demonstrates and promotes a strong commitment to providing the best possible experience for our guests and employees. Sells the value of Extended Stay America to all inquiries (via telephone and in person) and strives to convert them into reservations and occupied rooms. Responsible for conducting courtesy calls within 20 minutes after guest check-in. Probes to uncover as much information from guests as possible to assist in the gathering of potential sales leads, as well as understanding/defining market segmentation and company information. Processes guest reservations, registrations, payments, and departures. Handles collection efforts of all in house balances and notifies management of potential liabilities. Balances all cash, check, credit card and city ledger accounts through verification. Shift reports and performs audit functions if assigned. Responsible for thorough understanding and effective performance of property management system. Maintain and organize work area and clean model, lobby and Front Desk area daily. Respond to all guest requests and follow through to assure satisfactory outcome and compliance. Offers Guest assistance when needed whenever possible. Complies with all safety and security policies in accordance with Extended Stay America standards. Involves cross training into the housekeeping and laundry areas so that assistance can be given as needed. Responsible for performing competitive checks nightly to other hotels in area. Educates competitors on using Extended Stay America as an option for overflow guests
Director of Maternity Services
Details: Great Opportunity for Director of Maternity in Boca Raton, FL!180 bed acute care hospital located in gorgeous Boca Raton, FL is seeking a new Director of Maternity. This person will be over L&D and Post Partum. Over 2000 deliveries per year with a Level III NICU!Recognized nationally and locally with 5 star grades!Excellent Growth Opportunities! Get your foot in the door and have the opportunity to be promoted internally and/or transfer to one of the other facilities in their nationally-recognized healthcare system.We look forward to hearing from you. Best wishes in your job search!
Order Entry Invoice Analyst jobs in Houston, TX
Details: Ajilon Professional Staffing is the fastest-growing staffing service in the world specializing in the temporary and permanent placements of premier administrative and management professionals. We have a great opportunity for an ORDER ENTRY INVOICE ANALYST with one of our most respected clients located in the Galleria area. Company: confidential Industry: environmental services Location: Galleria areaDuration: contract-to-hirePay Range: $13-15/hr DOEWork Schedule: Mon-Fri, 8-5 JOB SCOPE:Our client, a well-known environmental services company, is seeking an Order Entry Invoice Analyst to work as a part of their Customer Service Department to assist with high volume order entry, account management, invoicing and billing procedures for their most valued clients/customers in North America. RESPONSIBILITIES: - key in up to 400 new orders per week via extensive data entry into company system- handle incoming calls and make outbound calls daily to current clients/customers providing status updates on new and existing orders- follow-up on general inquiries regarding pricing, billing and invoicing questions and concerns- respond to and prepare email correspondence MINIMUM QUALIFICATIONS/REQUIREMENTS:- High school diploma or equivalent- Minimum 1-2 years of relevant Order Entry experience- Minimum 1-2 years of previous Customer Service and/or Account Management experience- Intermediate proficiency in Microsoft Word, Excel and Outlook- Must be very detail-oriented, highly organized and able to multi-task- Able to work in a fast-paced, continuously changing environment please submit resumes to: *NOTE – Due to the extremely high volume of resumes, only those applicants meeting the above criteria will potentially be contacted regarding an interview. Thank you.
Tour Coordinator
Details: Tour CoordinatorOur customer, a leading full service travel management company in Torrance, CA is searching for a Tour Coordinator. This company has been in business for over 45 years and is continuing to grow! This is a great opportunity for someone interested in the travel industry to get a foot in the door with an established leader in the business!Position Details: Direct HirePosition: Tour CoordinatorLocation: Torrance Hours: 8:45 am to 5:30 pm Pay Rates: $27-30,000 per year (non-exempt)Required Experience/Qualifications:Business Fluency in Japanese and English REQUIREDMust be detail oriented and have very thorough follow up skillsProvide outstanding customer serviceTravel industry experience strongly preferredExcellent written and verbal communication Skills in both English and JapaneseProficient with Microsoft Office applications, especially ExcelHow to Apply: Click on the “Apply Now” to be considered for this position or any other related opportunity with Adecco. The Adecco Group is a Fortune Global 500 company and the global leader in HR services. Our group connects over 700,000 associates with our business clients each day through our 6,600 offices in over 70 countries and territories around the world. We offer employment opportunities at any stage in your Professional Career.
Administrative Assistant
Details: Job Classification: Contract GENERAL PURPOSE: Provide general administrative support to a Vice President. Ensures all day-to-day activities are resolved by maintaining accurate project files and organizing all routine departmental activities ESSENTIAL FUNCTIONS:- Perform administrative general office duties- Phones- Coordinate Outlook Meeting Setups / Physical Meeting Arrangements- Mail and Interdepartment communications- Organization and maintenance of general filing systems- Copy Requests / Faxing- Printing & Compiling Documents- Maintaining office equipment- Maintain & organize dept areas- Filing- Meeting set up & clean up 4- Maintain & update dept files ensuring accuracy and completion in a timely manner. - Plan & execute dept meeting events. - Coordinate travel, including ground transportation, hotel accommodations, itinerary planning, meeting coordination, and ensure office requirements and facilities at destination are arranged, if required. - Handles projects as assigned by Vice President and/or Budget Administration Analyst. - Assist the Budget & Administration Analyst with processing of invoices for payment, and coordination of expense reports.- Maintain the supply levels in the Dept and replenish/order as necessary.QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:Excellent written and oral communication skillsExcellent telephone skillsAbility to type 50+ words per minute accuratelyAbility to use word processing, presentation, spreadsheet and other software: MS Office (Word, Excel, PowerPoint) Microsoft Visio & Outlook a plus.Ability to multi-task and prioritize tasks, with frequent interruptions, without directionDetail OrientedAbility to plan & execute eventsKnowledge of travel logistics, planning and procedures Join Aerotek Professional Services®. Our customized employment solutions and personalized approach give job seekers access to great opportunities with competitive salaries. Aerotek offers comprehensive benefits that can include medical, dental, optical, and optional 401k. Don't put your career in the hands of just anyone; put it in the hands of a specialist. Launch or rejuvenate your career today with Aerotek Professional Services! Allegis Group and its subsidiaries are equal opportunity employers and will consider all applications without regard to race, marital status, sex, age, color, religion, national origin, veteran status, disability or any other characteristic protected by law.
Accounting Clerk
Details: You're serious about your career, and rest assured you've come to the right place. At Lute Riley Honda, a Sonic Automotive family dealership, you'll find the opportunities, resources, and support you need to grow and develop professionally. Our 100+ dealerships are concerned with more than moving inventory; they're committed to your success and invested in your future. So read on, and consider a rewarding career with Sonic Automotive, Inc. Accounting Clerk Purpose: To provide accounting and clerical support to dealership personnel while contributing to maintaining a positive and productive work environment. Accounting Clerk Duties and Responsibilities: Daily deposit and reconciliation of bank accounts.Month End Inventory ReconciliationDealer ReservesFloorplan Reconciliation and daily payoff of sold unitsAsset Meeting TemplateBilling outside salesJournal EntriesReconciliation of scheduled accountsFiling 8300 ReportAny other duties as assigned by supervisorSupport for Controller and Office ManagerQualifications: Dealership accounting experience required. ADP experience required. Competent with MS Office suite. Accurate with 10 key pad and typing Self motivated; able to effectively prioritize tasks and organize scheduleBasic working knowledge of accountingGood interpersonal and oral communication skillsMathematical aptitudeAll applicants must be authorized to work in the USAAll applicants must perform duties and responsibilities in a safe mannerAll applicants must be able to demonstrate ability to pass pre-employment testing to include background checks, MVR, drug test, credit report, and valid driver license It's time to make the most important move of your career: the move to Lute Riley Honda. From our cooperative, team-based approach, to our more than 1,000 internal advancements each year, it's easy to see the Lute Riley Honda difference. When you join our organization, you'll enjoy comprehensive training, competitive compensation, and unparalleled benefits. Simply put, you'll experience the best that a career in the automotive industry has to offer.
Human Resource Administrative Assistant - Team Lead
Details: The Randstad HR Administrative Assistant Team Lead will be the liaison to the Randstad Program Director as well as provide strong support to our client's HR Leadership. In addition to performing administrative assistant job responsibilitiesJob Duties- Partnering with Randstad Management- New Hire Logistics- Training & Facilitation- Workload Balancing- Process Efficiencies & Process Improvement- Issue Identification & Resolution- Time and Attendance Management of Randstad Administrative Staff- Metrics ReportingWorking hours: 40Qualifications--5+ years of related work experience, and at least 1 year in a customer service related role.--Insurance knowledge preferred.--High level of knowledge around all Microsoft Office applications, including but not limited to: Excel, Word, Outlook, PowerPoint, Visio--Excellent written and verbal communication skills--Strong organizational and prioritization skills--Ability to manage time effectively and proficiently--In-depth knowledge of maintaining paper and electronic filing systems for records and messages--Hands-on experience in routing and distributing incoming manual mail and email--Track record of answering everyday letters and email--Demonstrated ability to operate fax machines, copiers, videoconferencing and phone systems, and other office tools--Ability and knowledge to effectively and independently organize travel schedules and book reservations--Proactive approach to effective calendar management--Ability to maintain a high level of, accuracy, confidentiality, concerning sensitive topics--Expert attention to detail.--Demonstrated positive leadership skills.--Highly proficient data entry skills.--Ability to work with minimal supervision.Job Accountabilities--Outstanding customer service--Ability to problem solve--Agility and flexibility--Ability to make informed decisions--High degree of professional independence, initiative and self-disciplineRandstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.
