LEGAL SECRETARY / PARALEGAL
Details: LEGAL SECRETARY/ PARALEGAL for established Firm, min of 5 yrs exp. Great place to work. Fax to 228-392-3890 1516708 Source - Sun Herald
Accounts Receivable Clerk
Details: OverviewAmerifresh is a leading produce marketer in America providing fresh fruit and vegetables to the retail grocery and foodservice industries. The company is known for marketing the famous 80 year-old Snoboy® brand and working with growers in the top producing regions of North America, Mexico, Chile and New Zealand. It is a wholly-owned subsidiary of Services Group of America. We are currently hiring for an Accounts Receivable Clerk at our corporate office in Scottsdale, AZ. ResponsibilitiesManages the New Customer set up processAssists in maintaining credit files of existing customer baseExperience in past due balances including receiving and posting payments, handling issues such as dealing with customers on alternate payment plans, experience in setting or negotiating terms, and processing closed or bankrupt accountsPosts payments to customer accounts received via ACH, Lockbox, Wire Transfers, or US MailGathering and verifying data is complete and accurate on New Customer set up documentsBack up for cash applicationCommunicating with customers regarding additional information requiredRequesting trade and bureau credit referencesCompiling of financial data for review with managementFollowing up of information on pending new accountsEntering new accounts into computer system and communicating same to internal departments affectedSending new customer Terms LetterCommunicating with customers to request updated financial informationUpdating of credit review flags in Infinium to identify future credit review datesWork with Distribution Centers regarding Credit holds, releasing orders, partial shipments, etc.Contact customers for payment information and follow up as neededPosting customer payments onto accounts in GL computer system as well as researching on ERP systemAbility to act quickly in a fast-paced dynamic environment, and coordinate follow-up actionsAble to juggle multiple tasks to meet changing priorities and challenging deadlinesWilling to perform other tasks as required by management
Executive Assistant
Details: Job summary:Perform secretarial and administrative duties for an executive. Manage schedule, arranging appointments, travel, meetings, conference calls, etc. Work requires some analysis and use of initiative and independent judgment. Remain knowledgeable of corporate policy. Often called upon to interpret and communicate executive intent to other employees. May make contacts of a sensitive, complex, and confidential nature. GENERAL DUTIES AND RESPONSIBILITIES:• Makes high-level contacts of a sensitive nature inside and outside the company.• Works on problems of diverse scope where analysis of data requires evaluation of identifiable factors.• Exercises judgment within generally defined practices and policies in selecting methods and techniques for obtaining solutions.• Requires a professional certification or equivalent experience in working with senior level executives within and outside the company, as well as experience with customers, vendors, visitors, and other dignitaries.• Writes contracts, renewals, proposals and other documents from dictation equipment, draft, or shorthand notes using a personal computer. Edits typed material for grammar, punctuation, clarity, and sentence structure. Distributes typed material to appropriate parties (e.g., executives, clients, attorneys, etc.) and revises as directed. Composes memos and correspondence from brief verbal instructions. Prepares reports and/or graphics by selecting relevant information from files, other reports, correspondences, data center personnel support staff, etc. and inputting on personal computer.• Maintains files on correspondence, clients, reports, and other records by inserting new documents and disposing of outdated material.• Codes items or amounts for invoices, billings, & expense statements. Monitors cost center general ledger accounts and resolves exceptions by reviewing source documents and making necessary adjustments• Monitors office supply inventory and reorders as necessary.• Performs other related duties as assigned EDUCATION REQUIREMENTS:High school diploma or GED is required for this role. GENERAL KNOWLEDGE, SKILLS AND ABILITIES:• Extensive knowledge of methods and techniques to perform general clerical accounting and various personal computer software packages required by the position (e.g., word processing, graphics, spreadsheets, etc.)• Ability to type, maintain confidentiality, communicate information to others, maintain accurate records, to adapt and interpret policies, guidelines, precedents or practices to new or changing situations• Ability to communicate effectively verbally and in writing• Ability to establish and maintain effective working relationships with executives, employees, clients and public Advanced professional role. Reports to a Group Executive or a Line of Business Executive. Highly-skilled with extensive proficiency Manipulates controls in accordance with standard procedures to rearrange sequence of job steps. Works on multiple projects as a project leader or frequently as the subject matter expert. Works on projects/issues of medium to high complexity that require demonstrated knowledge across areas and business segments. Works under minimal supervision on complex projects. Wide latitude for independent judgment. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. EEO/AA Employer
Technical Support Representative II
Details: Job Summary:This position is the Single Point of Contact (SPOC) for delivering Level I & II technical support by administering and supporting new and existing PCs and peripherals over the phone in a remote capability. This includes troubleshooting, diagnosing, and resolving hardware and software issues while adhering to the defined internal escalation process. GENERAL DUTIES AND RESPONSIBILITIES:Provides day-to-day technical support to employees for network infrastructure and internal desktop systems software and hardware Troubleshoots, diagnoses and resolves issues on desktop systems, workstations, servers and networks issues in a heterogeneous environment Account management including adding and deleting users and coordination the addition or changing of users Maintains passwords, data integrity and file system security for the desktop environment Communicates highly technical information to both technical and nontechnical personnel Recommends hardware and software solutions, including new acquisitions and upgrades May participate in development of information technology and infrastructure projects EDUCATION REQUIREMENTS:BS degree in Business, CIS or related field OR equivalent related work experience GENERAL KNOWLEDGE, SKILLS AND ABILITIES:3 years of experience providing end-user LAN/WAN support Experience supporting network operating systems: Windows 2003/2008/2008R2 Experience supporting desktop operating systems: Windows XP/Vista/7 Experience providing phone and on-site end-user support with MS Office 2003/2007/2010, Outlook/Exchange, anti-virus, and back-ups Ability to analyze data to offer recommendations and provide permanent issue resolution Experience working in a phone support role Ability to verbalize or express complex technical concepts effectively in writing and overall excellent communication and customer interface skills Ability to work well with people from different disciplines with varying degrees of technical experience Excellent team player Self-motivated to learn new technology and new ways to deliver support Shows enthusiasm when providing technical support Stays up-to-date with the latest technologyIntermediate professional role. Moderate skills with high level of proficiency. Considerable knowledge of commonly-used concepts, practices, and procedures within the field & Considerable knowledge of basic problem resolution/escalation practices. Possesses knowledge in a specific business area. Works on one or more projects as a team member or occasionally as a project lead. May coach more junior technical staff. Works under general supervision with latitude for independent judgment. May consult with senior peers on certain projects. Typically requires a 4 or more years of experience. Typically reports to a Computer Operations Supervisor or Manager. ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis. EEO/AA Employer
Front Desk Clerk
Details: SummaryTo assist guests efficiently, courteously and professionally in all Front Desk related functions, and to maintain high standards of service and hospitality. Responsibilities Other duties may be assignedProvide the highest quality of service to the customer at all times. Promptly and effectively deal with guest complaints and requests. Check guests in and out efficiently and in a friendly manner. Post guest charges and compute guest bill, collect payment and make change for hotel guests following all cash handling procedures as required by Concord Hospitality. Handle guest mail and messages per established procedures. Be very knowledgeable of Rewards program and promotions. Develop a thorough knowledge of hotel staff, room locations, room rates, amenities, and selling strategies. Take reservation requests efficiently. Answer switchboard in accordance with standards of proper telephone etiquette. Block rooms and handle special requests. Monitor room availability. Handle safe deposits by guests per established procedures. Keep lobby and desk area clean and presentable. Have a thorough knowledge of emergency and security procedures. Offer and properly handle requests for wake up calls. Know how to clean guest rooms to standards. Clean lobby, meeting room, vending room, breakfast room, and back office area. Work on laundry during down times adhering to standards. Open and close shift make cash drops. Ensure all credit cards, cash, and change fund are balanced throughout each shift. Inform management of any guest or systems related complaints or problems. Communicate with incoming staff and management by logging pertinent information in the pass on log. Keep maintenance informed of all maintenance needs. Pass on guest lost and found inquiries to management or supervisors. Assist in marketing effort by completing Company Tracking nightly. Must wear proper uniform at all times in accordance with the Standards of Appearance. Have a thorough knowledge of emergency procedures. Practice safety standards at all times. Be able to move luggage or packages weighing up to 40lbs. Employee must adhere to all work rules, procedures, and policies established by the company including, but not limited to, those contained in the employee handbook. We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.
Patient Service Representative
Details: The Pharmacy Service Representative (PSR) is responsible for providing, information and action necessary for processing pharmacy claims, interacting with providers, members, and support assistance to all Departments. Essential Job Functions: The Pharmacy Service Representative is responsible for receiving in coming phone calls into the pharmacy and either addressing the callers needs or forwarding the call to the appropriate department. Must have strong attention to detail and be adaptable to managing and prioritizing different assigned tasks. Completes tasks in a timely manner. Solution oriented, providing excellent customer service. The pharmacy service representative demonstrates attention to detail and focus on customer needs. Speaks knowledgeably about the scope of services available through the SinuScience Network. Effectively communicates information to other departments when necessary. Understands basic drugs, supplies, medical terminology, and therapies/services provided throughout the network.. Efficiently uses pharmacy software for accessing information and processing patients. Care Calls (When required): Evaluation of the patient and/or caregiver’s ability to comply with their therapy. Care calls will include: “We are calling because we care how you are feeling and if we can help in any other manner or answer any question.” This call is a check for compliance to the prescribed order. This position is responsible for overall coordination and processing of new patient medication orders and reorders. This includes communicating and collecting copay amounts and screening, identifying, resolving or deferring orders that have accounts receivable or clinical problems. This individual works with both internal and external customers to ensure that orders are processed in a timely manner and meet all financial and clinical requirements prior to fulfillment. Participates in the process for assessing, managing, and reporting medication-related incidents and equipment error and/or failures through the process improvement committee. In all activities complies with accreditation, legal, regulatory, and safety requirements.
Business Analyst/Production Support Administrator needed in Cars
Details: Bachelor's degree5 years post-undergraduate experience in automotive, Telematics, wireless/cellular, consumer electronics or cable/satellite television industries is required;At least 3 years experience in a customer service/support capacity.Ability to represent CVT Operations department point of view in meetings with internal departments and vendors/partners.Ability to write clear business requirements in change requests, use cases and Business Requirements Documents ("BRD").Ability to understand wireframes, UI mockups, and functional specifications to determine if the system design meets the intended requirement.Detail oriented and organized with strong time-management skills; able to handle multiple planned and unplanned issues simultaneously.Ability to grasp complex business, operations, and technical concepts across a wide array of functions and business scenarios.Excellent communication and presentation skills.
Data Entry
Details: Our client is a leader in the Consumer Goods / Consumer Electronics industry. Our client markets consumer electronics and household appliances, including TVs, DVD and audio players, video cameras, refrigerators, and air conditioners. Other products include large-screen plasma displays, printers, monitors, hard-disk drives, and optical drives. They currently have a need for a Data Entry Associate.Data entry, writing, and transferring to our shared drive.Write feature copy based on template into an Excel spreadsheet Collate manuals and e-guides with data sheets Submit for QA approval from product marketing On approval, upload into IDM system Cross-audit other temps work~CB
Accountant Clerk
Details: Our Client, a leader in the financial industy is seeking a Bilingual Accounting Clerk. The main responsibility is to process scheduled payment runs and perform daily post audit review of invoices submitted for processing prior to payment being made. In addition requests from Payment team will be submitted throughout work day for processing. • Prepare Post Audit worksheet daily to identify what invoices will be reviewed • Perform detailed audit of submitted invoices ensuring information entered matches invoice image • Notify processing unit of any corrections daily prior to payments being processed • Provide daily report to management of findings from post audit review • Identify training opportunities based on trends and findings from daily review • Process scheduled payment runs accurately and in a timely fashion. • Process requests from Payments team timely and accurately to ensure bank cut-off times are met • Maintain a professional and positive approach in all interactions with external vendors and internal clients. • Demonstrate a commitment to quality while maintaining all Service Level Agreements and be able to maintain composure and adapt accordingly to all business conditions • College Degree preferred or its equivalent with 2-5 years of Accounts Payable experience. • Oracle Payable system experience preferred. ~CB
Inbound CSR-Pensacola
Details: Highly skilled customer service professionals sought for in-bound call center. Must be able to work a flexible schedule that includes 2nd shift and weekends. Please see job description below.Job Description Job Purpose Answers customer inquires Resolves concerns via the telephone and correspondence Job Responsibilities ResponsibilitiesPercent of Time Call Center Operations Receive inbound calls from customers related to products and services Clarify the needs of the customer, answer customer inquiries and assist in the resolution of concerns Track and document customer contacts Relay customer service problems to team leader Remain accessible to answer calls 7.5 hours per day Maintain a high level of product and process knowledge Portray a knowledge and courteous semblance to the customer Educate the customer on services Master desktop solutions system applications Handle difficult calls and avoid escalation whenever possible Continuously improve call handling skills, systems knowledge, and communications skills, thus, enhancing customer service levels Identify and relay to team leader areas for improvement within the customer inquiry and concern resolution processes Provide exceptional service to the customer that meets or exceeds all contractual service level agreements Be responsive to and execute process improvement/enhancement programs Issue service orders Maintain service orders Sort/Distribute correspondence Process Correspondence 90% 2. Work Environment and Personnel Development Pursue continuous improvement initiatives Support and sustain a positive environment that fosters team performance and individual excellence Support and sustain a diverse culture Build and maintain strong relationships Support communications initiatives Resolve conflicts with sensitivity and tact Be receptive to performance feedback and continuously seek to improve own skills Display assertiveness and independent thinking in decision-making 5% 3. Miscellaneous Work on activities and/or projects as requested by CSC staff 5%Selection Criteria Qualifications A high school diploma, GED, or equivalent Experience working in a call center/customer service environment Strong organizational, communication, and problem resolution skills Personal computing experience, including Microsoft Office applications Proficient typing skills Ability to present information or respond to inquiries from groups of managers, associates, and customers Required Competencies Analysis / Problem Solving Customer Service Orientation Initiative Professionalism Team Orientation Reporting Relationships: Reports to a Call Handling Team Supervisor
Temporary Receptionist
Details: Our Client is a financial institution located in Downtown Portland. They have a beautiful executive office and they are in need of a temporary Receptionist while their current Receptionist is out on maternity leave. This position is projected to last for approximately three months. Job Responsibilities/Duties:Be the face of the executive team when visitors arriveGreet guestsAnswer multiline phoneSchedule conference roomsAssist with special projects as neededPlace catering orders for meetingsSchedule the fleet cars in the buildingMake and offer coffee/water to clientsSort mailThis is an estimated three month contingent/temporary position in Portland, OR and is offered through Volt Workforce Solutions which is located in Portland, OR. We are among the largest Staffing Companies in the US for contingent/temporary and direct hire placements, and support many of the top rated Pacific Northwest companies.
Medical Billing Specialist
Details: Under limited supervision: analyze client completed CPL Service Requisition forms, determine appropriate charge category, and transcribe pertinent data into Patient Maintenance on-line data base. Use job aids to select appropriate charges. Use manual and on-line resources to research for missing data. Ensure accurate, neat, timely, and quality completion of all transactions. Use problem solving skills to retrieve data base records and correct any errors identified by the Order Entry Edit report. Sort and file completed requisition forms by date of service. Maintain daily report of all completed transactions.Responsibilities:v Obtain CPL Service Requisition forms, as needed, for processing.v Review a variety of data and perform data entry.v Develop proficiency in processing the minimum number of requisition forms per hour within the 90-day probationary period of employment. The billing standard is set by the Accounts Receivable Director and is subject to change.v Interact effectively with Team Leads and Supervisor to resolve complex issues.v Adhere to established CPL billing policies, practices, and procedures.v Perform accurate sorting and filing of completed transactions.v Perform other duties as assigned.Scope: Promotes quality patient/client relations by performing data entry in a timely and accurate manner. Respects and maintains the confidentiality of information relative to the laboratory. Adheres to all company and departmental policies and regulations. Works with minimal direction. Consults with team leaders or supervisor as needed. Functions as a front end billing operator in the Accounts Receivable Department. Operates general Accounts Receivable equipment, including but not limited to: telephones, computer keyboards, fax machines, copiers, and printers. Effectively communicates via written, verbal, and electronic methods.
Night Auditor
Details: SUMMARY Process daily audit of the hotels financial data. Handle the requests and transactions of the hotel guests, and coordinate with the other departments as necessary.RESPONSIBILITIES1. Verify each Front Desk shifts transactions2. Process credit card transactions3. Post tax charges to all guest folios4. Finalize transactions completed during the day5. Create and/or print required reports6. File or transmit reports as directed7. Verify and prepare registration cards for arriving guests8. Prepare folios for departing guests9. Handle hotel phone system, transfer calls, and take messages for guests as well as hotel staff10. Take, modify and cancel guest reservations11. Verify, balance and review hotel suite availability12. Check in/out guests. Perform express checkout duties. Verify departure dates and offer to make future reservations13. Post telephone charges, valet charges, and other miscellaneous charges to guest accounts.14. Administer guest payment policies15. Responsible for shift cash transactions16. Responsible for maintaining hotel key security system17. Administer guest safe deposit boxes18. Responsible for knowing hotel emergency procedures19. Coordinate with other departments to fulfill guest special requests20. Communicate facilities and services to guests at check-in21. Answer guest questions regarding local area facilities22. Notify Housekeeping and Maintenance of any reported problems with suites and/or grounds23. Carry out any reasonable request by management that I am capable of performing.We are proud to be an EEO/AA employer M/F/D/V. We maintain a drug-free workplace.
Credit & Collection Staff
Details: Our client is a leader in the Consumer Goods / Consumer Electronics industry. Our client markets consumer electronics and household appliances, including TVs, DVD and audio players, video cameras, refrigerators, and air conditioners. Other products include large-screen plasma displays, printers, monitors, hard-disk drives, and optical drives. They currently have a need for a Credit/Collections Staff position. Duties & Responsibilities • Conduct reconciliations; identify and investigate problems within the process and system to resolve the issues. • Maintaining current Account Trial Balances, customer service & obtain POD’s for invoices when necessary, Reconcile and resolve credit balances, Resolve and avoid past due balances, and investigate all chargeback’s for respective accounts.• Assist with POD issues to resolve outstanding credit balances and past due invoices. • System updates- including proper coding for clearing and matching of chargeback’s and credits in SAP; update SAP with the latest information from sales and customers as needed. • Prepare downloads for the sales force to advise them of outstanding chargeback issues • Interact with various departments to ensure proper work flow, • Continuous follow up on credit memos to clear chargeback’s as well as resolve any open credit balances • Handle special projects assigned by management and provide weekly updates. • Supply coverage for department members who are out of the office • Excel report using pivot tables and VLOOKUP. ~CB
Billing Manager
Details: Production Billing Manager is to establish, implement and control billing systems with in the Packaging & Design Group. Coordinating the financial information and communication involved with the production of jobs including contractor time billing, production, translation and other design costs. Assessing forecast against actuals. Incumbent will be responsible for meeting budget milestones, developing and providing clear reporting to stakeholders. This position is responsible for the efficient flow of expenses through the team resulting from successful forecasting of incoming programs and annual budgets.*This opportunity will be in Tarrytown, NY for now but will be moving to Morristown, NJ is the fall.*The Production Billing Manager will report to the Global Head of P&D. They will work with Production Managers to estimated and actual costs against projects. They will manage “pass-through” costs assuring that they are properly documented and billed to the appropriate cost centers/countries. They will work with the finance team to assure quarterly exchanges are made. The Production Billing Manager will assist in monitoring and maintaining the P&D budget by managing all external costs and credits to meet budget. The incumbent will:Build and maintain a close and direct relationship with billing functions of key partners including production and prepress agencies, designated print vendors and translation companies. Coordinates and resolves issues with invoicing through suppliers assuring timely payment and accurate billing.Trains new on standard departmental policies and procedures related to invoicing, tracking and reporting costs.Coordinates efforts to identify cost savings and updates to rate cardsConducts training as needed to acquire detailed tracking and validation of costsTrains new employees on standard departmental policies and procedures related to invoicing, tracking and reporting costs.Maintains system and tracking of timesheets for contract labor, monitoring chargebacks and credits.Coordinates and resolves sales tax issues by assigning proper material codesValidates invoices for processing through internal system Submits, tracks and records purchase orders, monitors spend against budget. Assist in financial analysis of project scope and business justification with Product Supply in planning execution of PCRs. Meets billing financial standards by providing annual budget information gathered from Production Managers and other key P&D staff , monitoring expenditures, identifying variances, implementing corrective actionsMeets P&D Budget objectives by acquiring credits through chargebacks to projects and quarterly exchanges to foreign currencyCoordinates the billing for each project by communicating regularly with the Production Managers and Project managers for each projectCreates monthly and quarterly reporting for internal use and stakeholdersMeets billing operational standards by contributing billing information to strategic plans and reviews, resolving issues, identifying billing system improvementsPrepares Annual/Monthly forecast for P&D contractor and supplier costs related to projectsThe candidate will possess:Bachelors degree 4 to 10 years’ experience in financial management, Advertising/Design/Agency experience is desirableWell-honed interpersonal, communication skills and the ability to work closely with people at all levels of management and technical expertise Outstanding partnering and vendor management skills to manage relationships with outside agencies and suppliers. A general understanding of the creative industry including typography, printing technology, and the graphics arts Committed to excellence in every aspect of their work. Experience working in a highly regulated environment with documented Standard Operating Procedures and Validated Change ProcessPreferred Skills/Qualifications: Experience in a creative environment such as an agency or in-house organization is preferred.Proficient in Microsoft ExcelFilemaker Pro and SAP experience is a plusTracking budget expensesFinancial skillsProcess ImprovementProblem SolvingInternal Communication/Informing OthersSAP (P2R, U8P) – purchase orders/posted invoicesSRM – purchase ordersProcessing invoicesSharePoint – sharing reports and budget informationAccolade – providing annual labor budgets for new projectsDMC – online routing and approval for SOWs related to P&D projects
Entry Level Financial Analyst
Details: Our client, a Fortune 50 investment and banking firm, has a 6+ month contract opening for a recent college graduate for a Jr. Level Financial Analyst position.The entry level Financial Analyst position outlined below is for a performance analyst within the Composite Performance Reporting Administration Team. (CPR). This team produces customized quarterly marketing materials on individualized investment strategies owned and operated by a specific population of a PIA Financial Advisor and/or Team of Advisors. These reports quantify the investment performance returns of a Strategy over various time periods, while also comparing the achieved returns against a representative comparative index. In addition, other exhibits on the report highlight the hypothetical portfolio growth in dollars since the inception of the strategy. The last exhibit provides a graphical display of dispersion for the Strategy and the comparative index on an annualized basis. Finally, each report includes an attached set of disclosures which provide additional details on the various report exhibits, as well as the strategy description, comparative index, and the assets under management for the Financial Advisor within the PIA Program. The Jr. Financial Analyst will interact, on a periodic basis, with a variety of internal project stakeholders, (MSG product managers, Performance Technology, Legal, and Compliance), as well as the external performance verification vendor. In addition, the candidate will interact on a daily basis with several members of the Branch Office Network (including Financial Advisors, Client Associates and Branch Office Managers).The candidate will manage several Financial Advisor Teams concurrently, through the initial data gathering processes (called on-boarding), as well an on-going quarterly basis. The Financial Analyst will be responsible for:Working with all internal and external stakeholders to ensure that all the data gathered is accurate during the initial on-boarding process, Ensuring that the underlying data which supports the exhibits and disclosures on each report is an accurate, and Ensuring that the distributed reports are a fair representation of the Policies and Procedures which govern the CPR initiative.Develop, build and maintain solid business relationships with the Financial Advisors and all internal and external stakeholders.Offer solutions to management on how the current processes may be made more efficient over time. ~CB
Accounts Receivable/Cash Applications Coordinator
Details: Our client, a global logistics firm, is seeking a junior level Accounts Receivable/Cash Applications Coordinator to join their team in Philadelphia.•Assist mainly with receiving, researching, invoice matching, and posting Accounts Receivable data into the Dynamics AX Accounting System. Experience with wire-transfers, lockbox, and ach (automated clearing house)•Process EFT applications and checks, prepare daily bank deposits, post General ledger applications, process AR write-offs, cash removals, and payment reversals. •Maintain policies and procedure for all Accounts Receivable activities that pertain to the business in question. Ensure policies and procedures are communicated to Operations team•Research and apply unallocated cash, research cash receipts, coding and posting of receipts, monitor customer accounts for irregularities, and provide monthly financial and management reports•Exercise strong research and problem solving skills when dealing with all Receivable functions•Assist with Accounts Payable functions, provide support to the Accounts Payable personnel, and take an active role to learn effective financial control and reporting of Accounts Payable activities•Advanced knowledge and proficiency with Excel is required - pivot tables, posting to the General Ledger, creating formula
Payroll Analyst
Details: One of the premier employers in Orange County is seeking a bright and motivated Payroll Analyst for their growing department.The selected candidate will be responsible for the following:Prepare and analyze semi-monthly payroll reports utilizing the ADP payroll system.Maintain overtime reporting for executive team and managers as requestedEnsure timely processing of 401(k) deferrals and loan payments to Fidelity website.Review and analyze quarterly tax filings and year-end W-2's from ADP and adjust as necessary.Perform research on payroll related issues, including but not limited to tax withholding, overtime, 401(k) deferrals, loans, Leave of Absences (LOA's), garnishments and COBRA for various states.Assist with annual audits; quarterly reviews and month end closing projects as needed.Design and provide various management reporting for the business units (W/C reporting, overtime hours, 401K audit, etc.).Validate processing of 401(k) deferrals and loan payments to Fidelity.Analyze and prepare quarterly reports of company vehicle use for personal usage and free gas for W-2 reporting.Identify and evaluate home work locations and the need to report hours worked in various states/jurisdictions (multi-state reporting).Evaluate existing audit and SOX controls and recommend improvements.Implement and maintain payroll systems procured from outside vendors or developed internally.Liason between payroll and systems to ensure documentation of system functions and capabilities and to facilitate training of payroll staff and various stakeholders of the timekeeping systems.Undertake special projects as needed.
