SENIOR ADMINISTRATIVE ASSISTANT
Medical Transcriptionist (In house)
Job Title: Medical Transcription (in house)
Department: Administration
Hours: 7:00 a.m. – 4:00 p.m. (M-F)
Pay: DOE
Type: Direct Hire
Location: near 3rd Street & Thomas Road, Phoenix, AZ
SUMMARY: Responsible for medical transcription in hand surgery office. Will perform work on site. Transcriptionists function as medical language specialists who transcribe and interpret dictation by physicians and other healthcare professionals. Reports include office visits, history and physicals, consultations, and specialty treatment and clinical notes.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Transcription of routine letters, medical, patient history and examinations using transcribing equipment, including speech recognition software within established time frames without spelling errors, punctuation errors or grammatical errors.
- Must be familiar with electronic medical records and practice management software
- Routes documents as indicated.
- Performs other duties related to health information management.
Salad Bar Clerk
BRIEF DESCRIPTION OF JOB DUTIES:
Provides prompt, efficient and friendly customer service. Handles food in a safe manner and ensures the work area is always clean and neat. Reviews the status and appearance of the food for freshness.
WORKING RELATIONSHIPS:
Accountable and Reports to (Job Title): Store Director, Assistant Store Director; Managers Of GM, Perishables, and Store Operations, Assistant Managers, Salad Bar Manager, Assistant Salad Bar Manager.
Positions that Report to you (Job Title): None
PRIMARY RESPONSIBILITIES AND FREQUENCY:
- Provides prompt, efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important people in the store.
- Smiles and greets customers in a friendly manner, whether the encounter takes place in the employee’s designated department or elsewhere in the store.
- Makes an effort to learn customers’ names and to address them by name whenever possible.
- Assists customers by: (examples include)
- escorting them to the products they’re looking for
- securing products that are out of reach
- loading or unloading heavy items
- making note of and passing along customer suggestions or requests
- performing other tasks in every way possible to enhance the shopping experience.
SECONDARY RESPONSIBILITIES:
- Washes dishes as necessary.
- Orders product and supplies as necessary.
- Prices products for customers as necessary.
- Delivers orders as needed.
- Assists in other areas of store as needed.
- Performs other job related duties and special projects as required.
SUPERVISORY RESPONSIBILITIES:
- None.
Executive Assistant/Program Manager
This role requires superior attention to detail, great organizational skills, the ability to meet tight deadlines, and to juggle multiple critical requests. A good sense of humor is critical, as the ability to be flexible, and to change direction at a moment’s notice. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, be able take effective action without having to know the total picture, and efficiently and proactively solve difficult or complex problems that affect people within the department or other related groups.
Responsibilities for this position include the ability to play a leadership role with the administrative support team, to think and plan ahead, delegate responsibilities appropriately, and manage time effectively. Other key responsibilities include:
• Work closely with a small leadership team to provide seamless support to the GM
• Management of complex calendar and scheduling
• Management of a large, complex team’s headcount
• Compile team goals and operational metrics
• Coordinate closely with Finance and Recruiting teams
• Track and help drive completion of key deliverables and follow up on outstanding items
• 4+ years of experience assisting at the executive level in a fast-paced environment
• Highly competent with Microsoft Office, specifically Outlook, Word, Excel, PowerPoint, and SharePoint
• Experience with domestic and international travel coordination
• Bachelor’s Degree required
• US citizenship or permanent residency required
• Ability to handle administrative details independently, while exercising good judgment in keeping team members adequately informed
• Ability to utilize sound business judgment
• Grace under pressure, and the ability to switch gears at a moment’s notice
• Exceptional written, verbal, and interpersonal communication skills
• Exceptional planning, time management and organizational skills
• Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• High level of integrity and discretion in handling confidential information and dealing with professionals inside and outside the company
• Positive, proactive and able to have fun at work and help others do the same
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CASHIER
Financial Aid Professional
Experience in all aspects of Title IV Federal Financial Aid: packaging, distribution, regulations. Pell grant focus, including student education/counseling. Dynamic, fast paced Student Services department; support enrollment/SAP for technical programs/clock hour campus. Email cover letter and resume to . Open until filled. EOE
ADMINISTRATIVE ASSISTANT
Duties include:
- Answering all communications in a timely manner (this includes multiple communication methods such as incoming telephone calls, emails, faxes, etc.)
- Greeting, assisting and directing visitors
- Providing clerical support to managers
- Assisting with special projects
- Other administrative tasks as needed
Tasks performed will include all Microsoft Office products and may involve detailed, data entry, crafting correspondence, preparing powerpoint presentations, generating reports, etc.
Conservatorship, Estate & Trust Administration Paralegal
Conservatorship, Estate & Trust Administration Paralegal
Our client, a 36-attorney law firm located in the heart of downtown Burlingame, California, is seeking an experienced full-time Conservatorship, Estate & Trust Administration Paralegal to support a Director and Senior Counsel of the firm’s Estate Planning, Trusts & Wealth Transfer practice group. The ideal candidate is extremely empathetic and capable of offering the highest level of service to a sophisticated clientele. Professionalism and teamwork are critical for our client, so the best candidate works well with attorneys, co-workers, clients, and the courts. The ability to work independently and prioritize multiple projects is essential, as is keen organizational ability, in order to effectively manage copious calendar deadlines and client documents.
Responsibilities include: Probate and trust administration, conservatorship and guardianship administration, including meeting with clients, trustees, conservators, guardians, and family members; communicating with beneficiaries, opposing counsel, court personnel, recorder & assessor’s office personnel; preparing estate and gift tax returns; assisting in IRS audit reviews; reviewing conservatorship and trust accountings; preparing judicial council and local forms for conservatorship and guardianship proceedings (including ex parte hearings); reviewing deed, title and appraisal reports; processing asset information requests; reviewing bank statements; notarizing documents; drafting correspondence and legal documents; and, organizing and maintaining client files.
Our client’s office is one block south of Burlingame Avenue; two blocks west of the Cal Trans train station; two blocks east of El Camino Real. The office hours are Monday through Friday, 8:30 a.m. to 5:00 p.m. and the dress code is “business casual." Our client is offering a competitive base salary and benefits.
Corporate Safety Manager
Corporate Safety Manager
Join a worldwide market leader that has been delivering condenser and heat exchanger reliability and efficiency services for 90 years. Conco Systems provides specialized products and services to the world’s most critical industries including power, petrochemical and refining.
Conco Systems has a great opportunity available for an experienced Safety Manager. This position will be responsible for the planning, direction and implementation of our corporate-wide safety program.
Essential Duties and Responsibilities:
Develop & Manage Corporate Safety Program
Develops specific safety goals, objectives and strategies to maintain and enhance company safety program. Implement and interpret company safety rules and regulations. Audit programs to ensure compliance on-site and at customer plants. Oversee the assessment and selection of PPE and Industrial Hygiene. Maintain organized physical and electronic files. Chair our corporate Safety Committee.
Customer Liaison
Review and prepare job pre-qualification documentation. Construct all job safety plans inclusive of job safety analysis, PPE matrix material, and emergency information. Interfaces with customer safety personnel and employees to facilitate best safety practices and ensure requirements are being met or exceeded. Support management, operations and sales team in urgent customer related safety concerns. Attend Customer’s Contractor Safety Orientations as required. Communicate customer safety requirements internally through in-house software systems.
Incident Management
Act as a first responder for incidents and safety emergencies. Ensure guidelines are followed and documentation is completed. Perform incident investigations, root cause analysis and recommend corrective action. Communicate with management and customers on incident related matters. Oversee claims processing with insurance carriers, medical personnel and employee to ensure satisfactory and timely case closure with a low loss ratio.
Safety Inspections & Assessment
Perform safety inspections of company facilities to detect existing or potential hazards, determine corrective measures and provide follow up to ensure measures have been implemented. Perform safety inspections at customer work sites to observe our employee safety practices and compliance. Observe, monitor, and analyze existing operating or safety procedures to determine compliance to standards. Counsel employees and management on safety related issues and work with employees to develop safety improvements.
Safety Training
Develop and manage our safety training program using internally developed training as well as utilizing safety training resources available through vendors and other sources. Present and/or oversee scheduled training programs including OSHA 10 hour, company specific safety including new hire and annual training, CPR/First Aid, confined space, and defensive driving.
Regulatory Compliance
Actively monitor regulatory requirements and changes ensuring that we are compliant at all times. Ensure compliance with State Workers’ Compensation Laws and Occupational Safety and Health Administration (OSHA) reporting and documentation.
Planner / Scheduler
Nelson Staffing is currently seeking a Planner/Scheduler for a temp to hire position with our client in Santa Rosa, CA.
Responsibilities:
The Production Planner/Scheduler is a diverse position covering the planning, scheduling, releasing, and tracking of workflow from the engineering department and through the manufacturing department.
- This position receives drawing packages and requisitions from engineering personnel, adds planning data, enters the packages into the company MRP system, copies, assembles, distributes, and further prepares drawing packets for manufacture.
- This position will be the focal point in creating a production scheduling system for the company.
- The Production Planner creates, tracks, and reports on the current production status of released components.
- This position functions as a liaison between Engineering, Purchasing, Manufacturing and Shipping/Receiving departments.
- It is a focal point among all departments to effectively communicate and help meet project requirements.
Legal Secretaries Wanted!
Large Corporation seeks part-time legal assistant for two (2) days a week starting mid-May and lasting 6-8 weeks. Great opportunity for those looking for only part-time assignments!
Downtown law firm seeks legal secretary with estate planning experience for approximately 6 weeks to support two attorneys. Recent estate planning experience preferred.
Large law firm is looking for a legal secretary with toxic torts experience for approximately 12 weeks. MS Office experience required.
Well-established law firm seeks legal secretary with experience in intellectual property and trademark infringement for temporary assignment.
Mid-size law firm seeks a legal secretary with corporate and estate planning experience to start immediately.
Paralegal
F/T REAL ESTATE PARALEGAL
Jones Waldo is seeking a full-time paralegal with broad experience working as a paralegal in real estate. This paralegal will be assisting attorneys in managing related documents and materials primarily via electronic discovery and other software systems. Will also coordinate matters with clients as needed. Only applicants with previous work experience and performance in the areas listed under Job Responsibilities will be considered.
Job Responsibilities:
- Calendaring/docketing
- Document production and management
- Legal research
- Analyze and summarize real estate documents and invoices
- Client interaction
- Coordinate closings
- Document preparation
- Prepare and process foreclosure documents
- Workflow coordination with other paralegals
- Time entry
- Phone assistance
Gas Station Clerk
BRIEF DESCRIPTION OF JOB DUTIES:
Provides prompt, efficient and friendly customer service. Operates cash register accurately and scans product. Ensures cleanliness of store, quality and quantity of product, and tends to supply needs in the store and at the pumps
WORKING RELATIONSHIPS:
Accountable and Reports to (Job Title): Store Director, Assistant Store Director; Managers Of GM, Perishables, and Store Operations, Assistant Managers, Gas Station Manager
Positions that Report to you (Job Title): None.
PRIMARY RESPONSIBILITIES AND FREQUENCY:
- Provides prompt, efficient and friendly customer service by exhibiting caring, concern and patience in all customer interactions and treating customers as the most important people in the store.
- Smiles and greets customers in a friendly manner, whether the encounter takes place in the employee’s designated department or elsewhere in the store.
- Makes an effort to learn customers’ names and to address them by name whenever possible.
- Assists customers by: (examples include)
- escorting them to the products they’re looking for
- securing products that are out of reach
- loading or unloading heavy items
- making note of and passing along customer suggestions or requests
- performing other tasks in every way possible to enhance the shopping experience.
SECONDARY RESPONSIBILITIES:
- Orders merchandise and supplies as needed.
- Prices products for customers as necessary.
- Performs other job-related duties and special projects as required.
SUPERVISORY RESPONSIBILITIES:
- None.
